Virtual Visits
How it Works
- Schedule a virtual visit online or call our office to schedule.
- Download the myPrivia app (Apple, Google Play) if you are on mobile. Use Google Chrome if you are on a laptop or desktop.
- Make sure that your camera, speakers, and microphone are all enabled.
- You will receive a text message or email prior to your appointment to complete your patient forms and check in for your visit. You will be guided through a technology check, consent form collection, insurance confirmation, and payment of your copay or self-pay rate.
- After completing the check-in process you are ready for your visit! If your visit is starting soon you will be able to go directly into a virtual waiting room. Otherwise, you will receive another email with the link to join your virtual visit.
- You will be prompted to provide a callback number and your preferred pharmacy so that your provider has the most up-to-date information required to successfully complete your virtual visit.
- Once your provider is available, you will hear an alert noise and the “Join Visit” button will become active for you to click on and connect with your provider.
- Within moments, your provider will be visible to you on the screen and you may begin your virtual visit.
- Once finished, both you and your provider will end the virtual visit. Any next steps of care that you and your provider discussed will be documented securely in your medical record and will be carried out, per your provider’s instructions.
- You will be prompted to fill out a survey about your experience.
FAQ
Virtual visits are appropriate for a variety of care needs, including urgent care, routine follow-up visits, chronic disease management, medication management, reviewing test or lab results, and lifestyle coaching. Common illnesses including sinus problems, respiratory infections, allergies, cold and flu symptoms and many other non-emergency illnesses can be treated virtually. Contact your doctor to understand how virtual visits will work best for you.
There are a couple technological requirements we suggest to ensure you have a seamless experience. Make sure you are using a device with a webcam, microphone and strong internet connection, such as a laptop, mobile phone or tablet.
For the optimal experience, use the Google Chrome web browser on your laptop or desktop computer. If using a mobile device or tablet, download the myPrivia mobile app in the Apple or Google Play app store.
- You will receive an email before your appointment to complete the required check-in steps. You must check-in in advance of your visit.
- Click "Start My Check-In" from your check-in email reminder. You will be guided through a technology check, consent form collection, insurance confirmation, and payment of your copay.
- After completing the check-in process you are ready for your visit! If your visit is starting soon you will be able to go directly into a virtual waiting room. Otherwise, you will receive another email with the link to join your virtual visit.
- Click "Start My Virtual Visit" ten minutes before you are scheduled to meet with your provider. You will see a virtual waiting room.
- Once your provider is available, you will hear an alert noise and the "Join Visit" button will become active for you to click on and connect with your provider.
- Within moments, your provider will be visible to you on the screen and you may begin your virtual visit.
- Once finished, both you and your provider will end the virtual visit. Any next steps of care that you and your provider discussed will be inputted securely into your medical record and will be carried out, per your provider's instructions.
- You will be prompted to fill out a survey about your experience.
Make sure you have the myPrivia app installed and follow the instructions above under “How it Works”.
We recommend you use Google Chrome as your web browser and follow the instructions above under “How it Works”.
Most commercial insurance plans cover virtual visits just as they would an in-office visit with your doctor, but speak with your insurer to confirm. In advance of the visit you will receive an email to check-in through a secure online platform. As with any office visit, we will collect the normal copay amount during the check-in process. After your virtual visit we will submit a claim to your insurance carrier for full payment. If the service is not covered by your insurance, we will work with you to set up an affordable payment plan.
Video Troubleshooting
Remember to use a device with a webcam, microphone and strong internet connection, such as a laptop, mobile phone or tablet. For the optimal experience, use the Google Chrome web browser on your laptop or desktop computer. If using a mobile device or tablet, download the myPrivia mobile app in the Apple or Google Play app store.
If prompted by your device, be sure to 'allow' the technology access to your webcam and microphone.
Poor video quality is usually caused by a slow internet connection. You will need an absolute minimum internet connection of 20 mbps to do a virtual doctor’s visit.
To test your internet connection speed, visit speedtest.net and press Go. If the test says your speed is under 20 mbps and you’re using wifi, try using a wired internet connection or restarting your router.
We will send a message to the email account you have on file with our office. Be sure to complete the check in steps as prompted by the email. If you cannot locate your email contact our office and we will be able to send you another virtual visit link.
Once we are ready to see you the "Join Visit" button will become active and you will hear a chime. You can then click on the button and connect through the virtual visit platform. As health care providers we try our best to stay on time but in some cases we do run late. We appreciate your patience and will try to see you as soon as possible.
